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Covid-19 and Health & Safety

Covid-19 Restrictions


Covid-19 Protection Framework (aka Traffic Light System)

All of New Zealand will be shifting to the Covid-19 Protection Framework at 11.59pm on Thursday 2 December. Swimming NZ has put together guidelines for swimming events, Learn to Swim and aquatic facilities under the new framework - please see the link below. These guidelines have been developed to assist you in identifying how to operate under the new framework.


Click here to view the Swimming NZ guidelines for the Covid-19 Protection Framework


Click here for more information on the Sport NZ guidelines for the sport and recreation sector


Obtaining Your My Vaccine Pass

  1. Go to www.mycovidrecord.nz 
  2. Login or sign up if you do not have an account. Please note you will need information from some form of NZ or Australian ID
  3. Request your My Vaccine Pass (please note you can only request if you have received both vaccinations)
  4. Receive the pass as a PDF to your email within 24 hours. You can present your My Vaccine Pass by any of the following:
    • Save this to your Apple Wallet or Google Pay
    • Save as a photo or PDF
    • Print the pass


Scanning Vaccine Passes with NZ Pass Verifier 

  1. Download the NZ Pass Verifier app from the Apple App Store or Google Play Store on your phone or tablet. The app is:
    • Free and available to everyone to use
    • There is no login required
    • No internet needed for future scanning, just needed for download and first scan
    • No data is saved to the phone or tablet performing the scan
  2. When anyone is about to enter your facility/event, a staff/volunteer welcomes them and asks to see their My Vaccine Pass
  3. Scan the QR code on the My Vaccine Pass
  4. The app will provide a green tick with the individual's name and DOB. ID can be asked for to verify if required also.
  5. Individual should continue to scan in using their Covid-19 Tracer App also.


For those wishing to learn more about this process, the first 20mins of the webinar hosted by Recreation Aotearoa could be really helpful, where Shiree Hart from Ministry of Health explains the process.


Click here to view the webinar


Contingency Plans for 2022 SNZ Events

Swimming NZ has established contingency plans for all of the events it has scheduled to deliver in 2022


Click here to view the contingency plans for 2022 SNZ Events


Health & Safety Resources


Top 5 Tips for Health & Safety


Item Description Template or Resource

Check your club, region or organisation have policies and procedures up to date and documented. Ensure these are reviewed by officers and communicated clearly to everyone in your workplace


Eg: drug and alcohol policies, Police Vetting policies

SNZ Membership Protection Policy 


SNZ Police Vetting Policy


Check that your club, region or organisation are documenting down the hazards and risks that you have noticed in your workplace and then ensure those hazards and risks are either eliminated or minimised and record those controls put in place.


It is important to assess the risk while reviewing your hazards - basing how extensive your controls are off an assessment of the likelihood of an injury occurring from the hazard and how bad the injury could be. Remember that hazards can include the work you do, the tools you use or the environments you work in.


A hazard and risk register should be developed and reviewed on a regular basis, and reviewed again if an incident does occur.

Hazard Risk Rating Table


Risk Register Template


Ensure you are documenting and reporting any work-related incidents, injuries and illnesses that occur, investigating them and putting preventative measures in place where possible as part of the hazard and risk register.

Incident Report Form

Complete an induction for workers (including contractors and volunteers) and document the training completed so they know how to work safely.

Consider regularly discussing health and safety with workers.

Induction Form Template

Write up emergency procedures for all situations you work in.

Please note: all pool venues will have an emergency plan already

Event Management Plan Template


Covid-19 Response Plan


Incident Report Form

Swimming NZ has developed an incident report form that can be completed on-the-go on your phone. Reporting incidents as they occur is an important component of health and safety.


Click here to access the incident report form


Health & Safety Questions

For any questions regarding any of this information, please contact healthsafety@swimming.org.nz